Monitoring and Controlling Project Work

Monitoring and Controlling project work requires initiating, planning, executing and closing a project to meet the performance objectives defined in the project management plan. Changes are inevitable on most projects, so it’s important to develop and follow a process to monitor and control changes. Monitoring project works includes collecting, measuring and disseminating performance information.

Inputs:

Project Management Plan:

The project management plan integrates and consolidates all subsidiary management plan includes but not limited to:

Ø  The life cycle selected for the project and processes

Ø  Project management process selected by the project management team, level of implementation of each selected process and description of the tools and techniques

Ø  How work will be executed to accomplish the project objectives

Ø  How changes will be monitored and controlled in change management plan                           

Ø  How configuration management plan will be performed

Ø  How integrity of the performance measurement baselines will be maintained

Ø  Communication among stakeholders

Ø  Key management reviews for context and decision pending

Performance Reports:

Reports should be prepared by the project team detailing activities, accomplishments, milestones, identified issues and problems. Performance reports can be use to report the key information including

Ø  Current status

Ø  Significant accomplishments for the period

Ø  Scheduled activities

Ø  Forecasts and

Ø  Issues

Enterprise Environmental Factor:

The enterprise environmental factor that can influence the monitor and control project work process include:

Ø  Governmental or industry standards

Ø  Company work authorization system

Ø  Stakeholder risk tolerances

Ø  Project management information systems

Organizational Process Assets:

The organizational environmental factor that can influence the monitor and control project work process include:

Ø  Organization communication requirements

Ø  Financial controls procedures

Ø  Risk control procedures including risk categories, probability definition and impact and probability and impact matrix

Ø  Process measurement database used to make available measurement data on processes and products

Ø  Lesson learned database

Tools and Techniques:

Expert Judgment:

Expert judgment is used by the project management team to interpret the information provided by the monitor and control processes. The project managers, in collaboration with the team, determine the actions required to ensure the project performance.

Outputs:

Change Requests:

As a result of comparing planned results to actual results, change requests may be issued which may expand, adjust and reduce project or product scope. Changes can impact the project management plan, project documents, or product deliverables.

Project Management Plan Updates:

Project management plan that may be included:

Ø  Schedule management plan

Ø  Cost management plan

Ø  Quality management plan

Ø  Scope baseline

Ø  Schedule baseline and

Ø  Cost performance baseline

Project Documents Updates:

Project documents that may be included:

Ø  Forecasts

Ø  Performance reports and

Ø  Issue Log